OpenServicesEuropeanOpen
Library Management System
Erasmus Universiteit Rotterdam · Open · 1 lots · 422775
6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Services
72212160 · Services for the devel
Estimated value
€ 1,07M
estimated
To deadline
-5d
Jun 11, 2026 · 12:00
Knock-outs
1
exclusion grounds
Award basis
Best price-quality ratio
4 criteria
Assess manuallyconfidence high
Erasmus Universiteit Rotterdam is seeking a supplier for the SaaS delivery, implementation, and management of four additional modules for the existing library management system. The assignment has a maximum term of nine years and will be awarded based on the best price-quality ratio.
Services · Open · European procedure
European1 exclusion groundsComplete timeline
CharacteristicsCPV 72ServicesEU tender
01What is being requested
The delivery, implementation, integration, and management of four (4) functional modules (Search module, Circulation module, Acquisition module, and Reporting module) as a SaaS solution within the existing WorldShare Management System (WMS). The agreement has an initial term of five (5) years with the possibility of two extensions of two (2) years each, for a maximum term of nine (9) years.
See procurement documents
1Library Management System€1,071,000
02Strategic insight
Strategic insight · AI analysis
<ul Focus strongly on the technical integration and the continuity of the existing WMS environment, as these are critical starting points. Ensure a detailed implementation and integration plan and a clear roadmap to maximize the quality assessment. Utilize the space for innovation (such as AI) within the stated constraints of transparency and privacy.
03Points of attention
Important · 5
The modules must fully integrate with the existing application and architecture landscape of the EUR.Important
The implementation must not have a negative impact on the stability and availability of the existing WMS.Important
The maximum financial scope of changes based on the revision clause is 40% of the original contract value.Important
Communication regarding the tender may only take place via the Mercell messaging module with the designated contact person to prevent exclusion.Important
The contractor is responsible for the correct operation of the modules within the existing WMS ecosystem insofar as it is within the contractor's sphere of influence.Important
04Can I take part?
Professional capability · 1
Suitability requirement 1: professional and business liability risksProfessional capability
Financial · 1
Suitability requirement 2: financial and economic standingFinancial
Technical · 1
Suitability requirement 3: experience of the BidderTechnical
Other · 1
Suitability requirement 4: certifications (Quality Management System and Information Security Management System)Other
Exclusion ground · 1
Exclusion of Russian involvementExclusion ground
05Exclusion grounds
Exclusion grounds (1)
- Exclusion of Russian involvement
06Award criteria
Sub-award criterion 1 Implementation and integration planweight n/a
Assessment of the plan for the implementation and integration of the modules.
Sub-award criterion 2 Roadmap and future-proofingweight n/a
Assessment of the roadmap and the extent to which the solution is future-proof.
Sub-award criterion 3 User-friendlinessweight n/a
Assessment of the user-friendliness of the modules.
Sub-award criterion 4 Price/ Tender sumweight n/a
Assessment of the price or the tender sum.
07Process & timeline
Publication of Tender
23 april 2026
Submission of requests for further information (questions)
7 mei 2026 om 12:00 uur
Publication of Note of Clarifications 1
14 mei 2026
Submission of requests for further information 2
21 mei 2026 om 12:00 uur
Publication of Note of Clarifications 2
28 mei 2026
Closing date for submission of Tenders
11 juni om 12:00 uur
Notification of provisional award decision
10 juli 2026
Standstill period (20 calendar days)
Van 13 juli 2026 tot en met 3 augustus 2026 om 23:59 uur
Final award and rejection
4 augustus 2026
Expected signing and effective date of Agreement and start of implementation and integration
1 september 2026
08Value in context
€1,071,000
09Likely competitors
#Likely bidderFitWins
1Centric Netherlands B.V.SME9556×
2Afas Software B.V.SME9532×
3COMPAREX Nederland B.V.SME9430×
4Protinus IT B.V.SME9332×
5PinkRoccade Local Government B.V.SME9334×
6Bechtle direct B.V.SME9225×
10Tender documents
Bijlage 9 Prijzenblad v1.0.xlsxxlsxApr 25, 2026 · 426 KB
Beschrijving.pdfpdfApr 25, 2026 · 30 KB
Bijlage 4 Volmacht rechtsgeldig vertegenwoordiger.docdocApr 25, 2026 · 91 KB
Geschiktheidseisen.pdfpdfApr 25, 2026 · 30 KB
Bijlage 6 Programma van Eisen v1.0.pdfpdfApr 25, 2026 · 6160 KB
Bijlage 11 Eigen verklaring sancties Rusland.docdocApr 25, 2026 · 92 KB
Beschrijvend document EA Openbaar v1.0.pdfpdfApr 25, 2026 · 7685 KB
Bijlage 3 Toelichting gebruik Mercell.pdfpdfApr 25, 2026 · 653 KB
Bijlage 10B 20260701 UB BMS - SOLL.pdfpdfApr 25, 2026 · 298 KB
Bijlage 5 Wijze van Inschrijven en rechtsgeldige ondertekening.pdfpdfApr 25, 2026 · 811 KB
Gunningscriterium Prijs.pdfpdfApr 25, 2026 · 26 KB
Bijlage 8 Geschiktheidseis 3 ervaring van de Inschrijver v1.0.docxdocxApr 25, 2026 · 45 KB
11Legal themes that may be relevant here
Advies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) scAdvies 134> Europese openbare aanbesteding levering en onderhoud van lockers op scholen. Klager schrijft niet in omdat de opdracht volgens hAdvies 59> Meervoudig onderhandse aanbestedingsprocedure met betrekking tot een opdracht voor de levering van postdiensten en bezorging. InAdvies 462> Europese openbare procedure voor een overheidsopdracht voor diensten voor aanschaf, implementatie en het onderhoud van een E-HRMComplaint dismissedAdvies 48> Europese niet-openbare procedure voor werktuigkundige en elektrotechnische installaties van de nieuwbouw van een multifunctionel
12Frequently asked questions
Which suitability criteria must bidders meet?
Bidders must have experience in delivering library software for university clients and be able to provide proof of successful implementations in similar environments. Additionally, presenting a project plan with clear milestones is required, and there must be full knowledge of the EU/EEA security and privacy requirements.
What are the main deliverables of the assignment?
The assignment includes the delivery of a functional software package within the specified term, including the contractual obligations to provide maintenance and support.
Which general terms and conditions apply to this IT agreement?
The General Government Procurement Conditions for IT Agreements 2022 (ARBIT-2022) apply to this assignment.
What is the core focus of this project?
The quality and functionality of the library management system are central to the execution of the assignment.
Automatically compiled from the official tender data and documents.
13Estimated value versus the market
p25
€ 327K
€ 327K
median
€ 800K
€ 800K
p75
€ 2,5 mln
€ 2,5 mln
€ 1,1 mln
Gegunde waarden in CPV 72 · diensten n=1436