AwardedServicesEuropeanOpen
Management and maintenance of CCTV system
Gemeente Helmond · Open · 1 lots · 390625
5
5 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Services
50000000
Estimated value
€ 801K
awarded
To deadline
Ongoing
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
Assess manuallyconfidence high
This assignment includes the management, maintenance, and replacement of the central CCTV system of the Municipality of Helmond starting from late 2025.
Services · Open · European procedure
European
CharacteristicsCPV 50ServicesEU tenderCCTVmanagementmaintenance
01What is being requested
The assignment concerns the management and maintenance of the CCTV system of the Municipality of Helmond, including an implementation phase in which the current central system must be completely replaced.
management, maintenance and adjustments CCTV system public space
1Management and maintenance CCTV system—
02Outcome
Awarded
VCS International B.V.
Award value
€800,798
Bidders
2
03Strategic insight
Strategic insight · AI analysis
Ensure a thorough inventory of the existing documentation and configurations to supplement missing points in a timely manner. Take into account the obligation to replace the central system and the specific requirements regarding firewall configuration. Ensure that the ISO certification is actually valid on the date of tender.
04Points of attention
Important · 8
The current system does not function in accordance with the stated requirements.Important
The contractor must independently map out the entire system and supplement documentation.Important
Variants are not permitted.Important
For the optional lookout point, a proposal without screens must also be submitted.Important
The contractor is responsible for the configuration of the firewall in consultation with the Landelijke Eenheid.Important
Underground works include all excavation works, including the installation of masts and street cabinets.Important
The management and maintenance plan must be submitted instead of an implementation plan.Important
The implementation plan may contain a maximum of 8 pages including images and 1 page plan of approach.Important
05Can I take part?
Technical — Possess an ISO 27001:2022 certificate (or equivalent certificate issued by an accredited institution) on the date of tender.
06Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
07Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for diensten is € 221.000, for reference.
08Bidders in this segment
#Likely bidderFitWins
1Dynniq Nederland B.V.SME9433×
2Visma Circle B.V.SME9220×
3Afas Software B.V.SME9152×
4COMPAREX Nederland B.V.SME9034×
5PinkRoccade Local Government B.V.SME9032×
6Visma Roxit B.V.SME8913×
09Tender documents
TN541504 - EF29 Aankondiging gegunde opdracht - algemene richtlijn, standaardregeling 20260107151620pdfJan 9, 2026 · 141 KB
Nota van inlichtingen 2025-10-06-2pdfOct 6, 2025 · 24 KB
Bijlage C Prijzenblad v1.1xlsxOct 6, 2025 · 39 KB
Nota van inlichtingen 2025-09-25-1pdfSep 25, 2025 · 47 KB
Bijlage B - ReferentieformulierdocxAug 30, 2025 · 69 KB
Bijlage 2 - Gemeentelijke inkoopvoorwaarden bij IT 2020 GIBIT 2020pdfAug 30, 2025 · 492 KB
Bijlage 3 - Social Return 2024-2027pdfAug 30, 2025 · 84 KB
Aanbestedingsleidraad beheer en onderhoud cameratoezichtsysteempdfAug 30, 2025 · 1012 KB
Bijlage H - Achtergrondinformatie en as-builtinformatie7zAug 30, 2025 · 329234 KB
Bijlage A - Uniform Europees Aanbestedingsdocument (UEA)pdfAug 30, 2025 · 356 KB
Bijlage D - Scoreformule prijsxlsxAug 30, 2025 · 27 KB
Bijlage G - Verklaring bekwaamheid derdedocxAug 30, 2025 · 48 KB
10Legal themes that may be relevant here
Advies 134> Europese openbare aanbesteding levering en onderhoud van lockers op scholen. Klager schrijft niet in omdat de opdracht volgens hAdvies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) scAdvies 48> Europese niet-openbare procedure voor werktuigkundige en elektrotechnische installaties van de nieuwbouw van een multifunctionelAdvies 59> Meervoudig onderhandse aanbestedingsprocedure met betrekking tot een opdracht voor de levering van postdiensten en bezorging. InAdvies 98> Europese openbare aanbestedingsprocedure voor een raamovereenkomst met één ondernemer voor het vervangen van armaturen (straatve
11Frequently asked questions
How does the transfer of the current CCTV system to the new contractor proceed?
The contractor will be granted access to passwords and management of the licenses. Because configurations (except for basic matters such as IP addresses) are not documented, these must be extracted from the VMS and/or the cameras. In accordance with requirement-251, the contractor must map out the entire system and supplement missing documentation.
What are the possibilities regarding the mobile camera facility?
The contracting authority wishes to be able to opt for both the possibility of rental and purchase (3 units) for the mobile camera facility.
What material requirements must the stainless steel cabinet for the mobile camera meet?
In addition to stainless steel, powder-coated aluminum is permitted for the cabinet. Other types of materials are not permitted.
What is the scope of the CCTV system to be managed?
The system consists of 36 cameras with the possibility for expansion and performing other adjustments to the system.
Automatically compiled from the official tender data and documents.
12Estimated value versus the market
p25
€ 350K
€ 350K
median
€ 1,0 mln
€ 1,0 mln
p75
€ 3,3 mln
€ 3,3 mln
€ 801K
Gegunde waarden in CPV 50 · diensten n=1189