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AV hardware conferencing for the Rechtspraak

Dienstencentrum voor de Rechtspraak · Open · 1 lots · 423632
Type
Supplies
32000000 · Radio, television, com
Estimated value
€ 4,50M
estimated
To deadline
-1d
Jun 15, 2026 · 10:00
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
2 criteria
Assess manuallyconfidence high

This is an EU public procurement for entering into a framework agreement for the delivery of AV hardware and accessories for the Rechtspraak. The agreement has a maximum duration of four years and will be awarded to multiple contractors via mini-competitions.

Supplies · Open · European procedure

EuropeanComplete timeline
Contracting authority
Dienstencentrum voor de Rechtspraak
Contract type
Supplies
Open
Estimated value
€4,500,000
estimated value
Submission deadline
June 15, 2026
10:00
Scope
European
European procedure
Lots
1
1 lots
Main CPV code
32000000
Radio, television, communication, telecommunication apparatus and related equipment
Location
Netherlands
CharacteristicsCPV 32SuppliesEU tenderAudiovisual hardware

01What is being requested

Delivery (Purchase) of AV products and accessories for the Hybrid conferencing service. A Framework agreement will be concluded with three (3) and a minimum of two (2) contractors for a period of up to four (4) years (initially two (2) years with two options of twelve (12) months).

IVO Rechtspraak (contracting authority) is issuing an EU public procurement for the delivery of audiovisual (AV) hardware and accessories for hybrid meeting rooms within the Rechtspraak. Management and maintenance are performed by IVO Rechtspraak itself. The objective of the assignment is to conclude a framework agreement with a maximum of three (3) and a minimum of two (2) contractors for a period of two (2) years, with an option to extend by two periods of one (1) year (maximum four years). The scope of the framework agreement primarily includes: • the delivery of AV products from an existin

32000000€ 4,50MSupplies
1AV hardware conferencing for the Rechtspraak€4,500,000

02Strategic insight

“
Strategic insight · AI analysis
<ul Focus on the best price-quality ratio, as the award will be based on this criterion. Ensure a strong substantiation of the methodology for the ordering process/service desk and the sustainability aspects (MVI). Take into account the mini-competitions that will take place during the term of the framework agreement.
Read automatically from the tender documents using AI. Always verify against the original documents.

03Points of attention

Important · 5
The contracting authority utilizes a waiting room construction.Important
Bidders must unconditionally agree with the full content of the procurement documents.Important
Referring to other general terms and conditions than the ARBIT 2022 leads to a conditional bid and therefore to exclusion.Important
The assignment is executed via mini-competitions for both product-oriented and functional requests.Important
For functional requests, the contractor must be able to provide test models free of charge upon request.Important

04Can I take part?

Financial · 1
Financial and economic standingFinancial
Technical · 1
Technical and professional ability, including core competencies, certifications and technical equipmentTechnical
Professional capability · 1
Professional competenceProfessional capability

05Exclusion grounds

Exclusion grounds — consult the ESPD
  • No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).

06Award criteria

Sub-award criterion Qualityweight n/a

Assessment of quality based on three components: 1. Methodology for ordering process/Service Desk, 2. Sustainability and Socially Responsible Procurement, and 3. Requirements.

Sub-award criterion Priceweight n/a

Assessment of the price.

07Process & timeline

Publication of announcement and procurement documents
Vrijdag 1 mei 2026
Closing of 1st Statement of Questions
Woensdag 13 Mei 2026 (16:00 h)
Response to 1st Statement of Questions (target date)
Donderdag 21 Mei 2026
Deadline and time for submission of bids
Maandag 15 Juni 2026 (10:00)
Opening of the vault
Maandag 15 Juni 2026 (10:00)
Individual assessment of the sub-award criterion 'quality'
Week 25 2026
Assessment phase of sub-award criteria by Contracting Authority (consensus)
Week 26 2026
Sending of award decisions, start of objection period, verification phase and concretization phase (target date)
Dinsdag 30 juni 2026
Final award (target date)
Dinsdag 21 Juli 2026
Signing of agreement (target date)
Dinsdag 21 Juli 2026
Effective date of agreement (target date)
1 augustus 2026

08Value in context

€4,500,000

09Likely competitors

#Likely bidderFitWins
1Technisch Bureau Jacot B.V.SME10020×
2AENCUnknown10018×
3de Rolf groepUnknown9716×
4NFGD Zoetermeer B.V.SME9213×
5Odin Onderwijs B.V. h.o.d.n. CloudwiseSME9212×
6AVEX B.V.SME9114×

10Tender documents

Bijlage 08 Antwoorden gunningscriteriadocxMay 3, 2026 · 1691 KB
Bijlage 14 Concept Nadere oproeppdfMay 3, 2026 · 219 KB
20251103 Beschrijvend document openbare procedure AV hardware vergaderruimtes_met input NLpdfMay 3, 2026 · 929 KB
Bijlage 03 C concept bestelopdracht voor de installed basepdfMay 3, 2026 · 233 KB
Bijlage 05 format NVIxlsxMay 3, 2026 · 41 KB
Bijlage 07 Format KerncompetentiesdocxMay 3, 2026 · 1669 KB
Bijlage 03 B Concept_Nadere_overeenkomst_bij_raamovereenkomst_ARBIT_2022_sept_2023pdfMay 3, 2026 · 311 KB
Bijlage 03 A Concept_Raamovereenkomst_ARBIT_2022pdfMay 3, 2026 · 257 KB
Bijlage 04 Concept Model_Verwerkersovereenkomst_ARBIT_2022_RechtspraakpdfMay 3, 2026 · 188 KB
Bijlage 10_Specificatie van de prestatie_AV Hardware vergaderenpdfMay 3, 2026 · 952 KB
Bijlage 11 Product catalogus dienst hybride vergaderen (Installed base)xlsxMay 3, 2026 · 26 KB
Bijlage 02 Algemene voorwaarden ARBIT 2022_sept2022 (3)pdfMay 3, 2026 · 455 KB

11Legal themes that may be relevant here

12Estimated value versus the market

p25
€ 340K
median
€ 750K
p75
€ 2,2 mln
€ 4,5 mln

Gegunde waarden in CPV 32 · leveringen n=274