AwardedSuppliesEuropeanOpen
Audiovisual equipment, including Council Chamber Municipality Etten-Leur
Gemeente Etten-Leur · Open · 1 lots · 365960
6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Supplies
32321300
Estimated value
€ 450K
awarded
To deadline
Ongoing
Knock-outs
1
exclusion grounds
Award basis
Best price-quality ratio
1 criteria
Assess manuallyconfidence high
This tender concerns the supply, installation, and maintenance of audiovisual equipment for the Municipality of Etten-Leur, including the Council Chamber. The contract will be awarded on the basis of the best price-quality ratio for a period of four years.
Supplies · Open · European procedure
European1 exclusion groundsComplete timeline
CharacteristicsCPV 32SuppliesEU tender
01What is being requested
The assignment includes the procurement, installation, and implementation of an audiovisual installation for, among other things, the Council Chamber, as well as the maintenance of new and existing components for a term of four years.
This assignment consists, in broad terms, of the following components: 1. Supply of the new audiovisual equipment (Products, Software and Interfaces) for the council chamber and other meeting rooms, including but not limited to: • Control screens • Meeting management software • Microphone installation • Automatic camera recording • Video screens - image display • Audio playback • Wireless microphones • Presentation capabilities • Recording facilities • Distribution of audiovisual signals • Solution for preventing failure Supply of all Software and Interfaces required for
1Audiovisual equipment, including Council Chamber Municipality Etten-Leur—
02Outcome
Awarded
NFGD Zoetermeer B.V.
Award value
€450,000
Bidders
5
03Strategic insight
Strategic insight · AI analysis
Ensure an integral implementation plan in which sufficient time is reserved for testing and recovery. Take into account the strict acceptance date of 6 January 2026. Ensure that all interfaces with the Council Information System and the stream provider are fully included.
04Points of attention
Important · 6
It is not permitted to include variants in the bid.Important
A bid must relate to the entire assignment.Important
Any reservation renders the bid invalid.Important
Approaching other employees leads to exclusion.Important
The date of 6 January 2026 for full acceptance is crucial.Important
The delivery of cables must take place no later than 1 June 2025.Important
05Can I take part?
Exclusion ground — Exclusion of Russian parties.
06Exclusion grounds
Exclusion grounds (1)
- Exclusion of Russian parties.
07Award criteria
best price-quality ratioweight n/a
The Most Economically Advantageous Tender (EMVI) is determined on the basis of the best price-quality ratio.
08Process & timeline
Deadline for registration for inspection
16 april 2025 om 12.00 uur
Inspection
22 april 2025
Deadline for submitting questions
30 april 2025 om 9:45 uur
Publication of third Memorandum of Information
8 mei 2025
Deadline for submission of the bid
19 mei 2025 om 9:45 uur
Award decision
2 juni 2025
Final award
24 juni 2025
Delivery and installation moving phase A
26 juni tot en met 25 juli 2025
Delivery and installation moving phase B
3 december 2025 tot en met 6 januari 2026
Delivery and installation moving phase C
26 juni 2025 en tot en met 6 januari 2026
}],
09Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.
10Bidders in this segment
#Likely bidderFitWins
1de Rolf groepUnknown9916×
2AENCUnknown9918×
3Technisch Bureau Jacot B.V.SME9514×
4Odin Onderwijs B.V. h.o.d.n. CloudwiseSME9312×
5AVEX B.V.SME9113×
6NFGD Zoetermeer B.V.SME8810×
11Tender documents
TN509033 - EF29 Aankondiging gegunde opdracht - algemene richtlijn, standaardregeling 20250904103853pdfSep 5, 2025 · 16 KB
TN509033 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20250526132003pdfMay 26, 2025 · 16 KB
Bijlage A - Inschrijvingsbiljet - aangepast NvI4xlsxMay 19, 2025 · 33 KB
NvI4 Audiovisuele middelenpdfMay 15, 2025 · 51 KB
TN509033 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20250514093450pdfMay 14, 2025 · 16 KB
Bijlage M - Verklaring referentie kerncompetentie 4docxMay 8, 2025 · 14 KB
Bijlage G - Concept GIBIT overeenkomst - aangepast NvI3pdfMay 8, 2025 · 486 KB
Bijlage K - Verklaring referentie kerncompetentie 2docxMay 8, 2025 · 14 KB
Bijlage J - Verklaring referentie kerncompetentie 1docxMay 8, 2025 · 14 KB
Bijlage A - Inschrijvingsbiljet - aangepast NvI3xlsxMay 8, 2025 · 33 KB
Bijlage O - Verklaring referentie kerncompetentie 6docxMay 8, 2025 · 14 KB
Bijlage N - verklaring referentie kerncompetentie 5docxMay 8, 2025 · 14 KB
12Legal themes that may be relevant here
Advies 86> Europese openbare aanbesteding voor levering en onderhoud. Voldoet de motivering van de gunningsbeslissing aan het vereiste dat Advies 738> Dit advies gaat over een meervoudig onderhandse procedure voor een raamovereenkomst met twee ondernemers voor video- en animatieAdvies 300> Openbare Europese aanbesteding voor beheer en onderhoud van applicaties en aanverwante ICT-diensten. De zittende leverancier heeComplaint upheldAdvies 689> Aanbesteder heeft vrijwillig bekendgemaakt dat hij een opdracht heeft gegund voor de inkoop van een softwareplatform voor gemeenComplaint upheldAdvies 708> Een reductie van de inkoopbehoefte van aanbesteder voor de komende jaren op basis van de stellingen van partijen en de overgelegComplaint upheld
13Frequently asked questions
What does the assignment for the audiovisual installation entail?
The assignment includes the supply and implementation of a hardwired audiovisual installation for the council chamber and other meeting rooms. This includes, among other things, control screens, meeting management software, microphone installations, automatic camera recording, video screens, audio playback, and recording facilities.
Which components are part of the audiovisual equipment?
The equipment consists of products, software, and interfaces, including wireless microphones, presentation capabilities, distribution of audiovisual signals, and a solution for preventing failure.
Which procurement conditions apply to this assignment?
The GIBIT 2023 procurement conditions apply to the execution of the assignment.
Which phases are described in the project management of the implementation?
The project management includes, among other things, the phases of initiation, design, construction, physical installation, test and training, as well as workshops.
Automatically compiled from the official tender data and documents.
14Estimated value versus the market
p25
€ 340K
€ 340K
median
€ 750K
€ 750K
p75
€ 2,2 mln
€ 2,2 mln
deze opdracht
Gegunde waarden in CPV 32 · leveringen n=274