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Audiovisual (AV) equipment

ROC van Amsterdam - Flevoland en Voortgezet Onderwijs van Amsterdam · Open · 1 lots · 369590
Type
Supplies
32321200
Estimated value
€ 4,24M
estimated
To deadline
Ongoing
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
2 criteria
Assess manuallyconfidence high

Tender for the supply, installation, and maintenance of audiovisual equipment for ROCvA-F with an expected value of approximately € 4,200,000 excluding VAT. The award will be based on the best price-quality ratio, where sustainability is a crucial component.

Supplies · Open · European procedure

Sustainability countsEuropeanComplete timeline
Contracting authority
ROC van Amsterdam - Flevoland en Voortgezet Onderwijs van Amsterdam
Contract type
Supplies
Open
Estimated value
€4,242,424
estimated value
Submission deadline
Ongoing
10:00
Scope
European
European procedure
Lots
1
1 lots
Main CPV code
32321200
Location
Netherlands
CharacteristicsCPV 32SuppliesEU tenderGreen / SPP

01What is being requested

Supply, assembly, installation, and delivery ready for use of audiovisual equipment such as digital boards, information screens, and video conferencing equipment for a duration of 4 years and 4 months.

Supplies of AV equipment for the ROCvA-F and VOvA

32321200€ 4,24MSupplies
1Audiovisual (AV) equipment€4,242,424

02Outcome

Awarded

Phanta Visual B.V.

Award value
€4,242,424
vs. estimate
0%
Bidders
6

03Strategic insight

“
Strategic insight · AI analysis
Ensure a very strong substantiation of the sustainability vision as this determines 30% of the score. Ensure that the draft SLA fully complies with all six stated conditions. Check whether the insurance policy covers the required amounts exactly to prevent exclusion.
Read automatically from the tender documents using AI. Always verify against the original documents.

04Points of attention

Important · 5
Submitting a draft SLA is mandatory as an attachment.Important
Adjustments in the price sheet will lead to exclusion.Important
Bidders must sign a declaration of Russian involvement.Important
The supplier must be able to maintain an iron stock for rapid delivery.Important
The sustainability vision may cover a maximum of 3 A4 pages.Important

05Can I take part?

Financial · 1
Possession of adequate liability insurance with coverage of € 1,250,000 per event and a maximum of € 2,500,000 per year.Financial
Technical · 3
Compliance with the core competencies of supply and installation, and maintenance and service.Technical
Possession of ISO 9001 or equivalent in the field of quality management.Technical
Possession of ISO 14001 or equivalent in the field of an environmental management system.Technical

06Exclusion grounds

Exclusion grounds — consult the ESPD
  • No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).

07Award criteria weighting

Price 70%Sustainability 30%
Homogeneous unit (%) · sum 100% · gate passed

08Process & timeline

Publication of contract and specifications
3 maart 2025
Submission of questions via Note of Clarification 1
19 maart 2025 23:55 uur
Sending answers via Note of Clarification 1
27 maart 2025
Submission of questions via Note of Clarification 2
7 april 2025 om 10:00 uur
Sending Note of Clarification 2
11 april 2025
Closing date for submission of bids
7 mei 2025 om 12:00 uur
Assessment of bids and internal agreement on award decision
7 mei – 17 juni 2025
Sending award decision
18 juni 2025
Verification interview
24 juni 2025
End of standstill period
8 juli 2025
Final award
9 juli 2025
(Startup) Implementation
10 juli 2025
Ingangsdatum overeenkomst
1 september 2025

09Value in context

€4,242,424

10Bidders in this segment

#Likely bidderFitWins
1AENCUnknown9918×
2de Rolf groepUnknown9816×
3Odin Onderwijs B.V. h.o.d.n. CloudwiseSME9512×
4Technisch Bureau Jacot B.V.SME9314×
5AVEX B.V.SME9214×
6NFGD Zoetermeer B.V.SME8710×

11Tender documents

TN514534 - EF29 Aankondiging gegunde opdracht - algemene richtlijn, standaardregeling 20250908085515pdfSep 9, 2025 · 9 KB
Nota van inlichtingen 2025-04-23-1pdfApr 23, 2025 · 108 KB
Bijlage_Referentieverklaring kerncompetentie Levering en installatie_V2docxApr 14, 2025 · 45 KB
Bijlage_Referentieverklaring kerncompetentie Onderhoud en service_V2docxApr 14, 2025 · 42 KB
Bijlage_Prijzenblad AV middelen_V3xlsxApr 14, 2025 · 37 KB
Bijlage_Programma van Eisen - Europese aanbesteding AV-middelen V3pdfApr 14, 2025 · 1563 KB
Nota van inlichtingen 2025-04-11-1pdfApr 11, 2025 · 16 KB
TN514534 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20250327170915pdfMar 27, 2025 · 9 KB
Nota van inlichtingen 2025-03-27-1pdfMar 27, 2025 · 96 KB
Leidraad - Europese aanbesteding AV-middelen_versie 3pdfMar 27, 2025 · 1218 KB
Concept Overeenkomst AV-middelen_v2pdfMar 27, 2025 · 347 KB
Verklaring CombinatievormingdocxMar 13, 2025 · 40 KB

12Legal themes that may be relevant here

13Frequently asked questions

How are the price tiers treated in the assessment?
The tiers of 10 and 20 units will be requested, but do not form part of the assessment. For ROCvA-F, specifically the tier of 5 units is relevant for the assessment.
Is a maximum discount per price tier established?
No, no maximum discount per tier is established. Bidders are expected to offer market-conform and realistic prices and are encouraged to think along regarding larger orders due to economies of scale.

Automatically compiled from the official tender data and documents.

14Estimated value versus the market

p25
€ 340K
median
€ 750K
p75
€ 2,2 mln
€ 4,2 mln

Gegunde waarden in CPV 32 · leveringen n=274