OpenSuppliesEuropeanOpen
Procurement of heart-lung machines, incl. maintenance for the Hartcentrum UMCG
Universitair Medisch Centrum Groningen (UMCG) / Poliklinische Apotheek UMCG · Open · 1 lots · 416384
5
5 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Supplies
33186000 · Heart-lung machine
Estimated value
€ 4,89M
estimated
To deadline
-20d
May 27, 2026 · 12:00
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
Assess manuallyconfidence high
The assignment concerns the supply and maintenance of heart-lung machines for the UMCG, where strict technical requirements apply regarding configuration, compatibility with existing systems, and medical safety.
Supplies · Open · European procedure
European
CharacteristicsCPV 33SuppliesEU tender
01What is being requested
Procurement of heart-lung machines including maintenance for the Hartcentrum UMCG, requesting both an Adult and a Pediatric configuration in accordance with the specifications in the PVE.
The current heart-lung machines must be replaced. The objective is to conclude a supply agreement with 1 supplier for adult and pediatric heart-lung machines, supplemented with an SSO for a period of 10 years (and 1+1 option years), for the purpose of supporting open-heart surgeries. Additionally, the Hartcentrum expects the supplier to contribute to the department's ambition to deliver maximum quality of care at a reasonable price.
1Procurement of heart-lung machines, incl. maintenance for the Hartcentrum UMCG€4,887,000
02Strategic insight
Strategic insight · AI analysis
<ul Ensure full technical compliance for all Yes/No questions in the PVE, as these are marked as KO (knock-out). Prepare detailed explanations for the specific document questions, particularly regarding the network connections (EPIC/Philips) and the infrastructure requirements, while strictly adhering to the page limits. Verify whether the warranty conditions and the exchange scheme for new hardware are directly included in the tender.
03Points of attention
Important · 6
Hardware upgrade: If new hardware or an upgrade becomes available within 1 year after award, the original hardware must be exchanged free of charge.Important
Cleaning protocol: Bidder must attach a cleaning protocol that aligns with the standard agents used by the UMCG.Important
Pump heads: The pricing for pump heads must be explicitly included in the pricing sheet.Important
Infrastructure: Bidder must provide a specification of the required hospital infrastructure facilities (such as electrical power, WCDs, data connection points) (max 1 A4).Important
Connections: An explanation must be provided regarding the Philips Capsule Smartlinx MDIP connection (max 1 A4) and the EPIC connection (max 1 A4).Important
Network: Preference is given to a connection via wired LAN and use of the UMCG IP protocol.Important
04Can I take part?
Technical · 9
The offered heart-lung machines must fulfill all requirements from the PVE (Yes/No questions).Technical
Licenses may not contain access-restricting measures.Technical
Warranty period on the heart-lung machine is at least 2 years.Technical
At least one preventive maintenance occurs during the warranty period.Technical
The heart-lung machine must be compatible with the custom packs used in the UMCG throughout the entire duration.Technical
The heart-lung machine must be cleanable/disinfectable with the standard agents of the UMCG (Alcohol 70%, Bacillol Sensitive Tissues, Incidin OxyWipes NG®/Incidin OxyFoamS) and a cleaning protocol must be attached.Technical
Continuity of the supply of pump heads must be guaranteed.Technical
Active, working, and lifetime support connection with Philips Capsule Smartlinx MDIP throughout the entire lifespan.Technical
The heart-lung machine must be able to communicate with the hospital information system (EPIC).Technical
05Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
06Value in context
€4,887,000
07Likely competitors
#Likely bidderFitWins
1Medtronic Trading NL B.V.SME9830×
2Boston Scientific Nederland B.V.SME9420×
3Meyra Retail & Services B.V.SME9121×
4Kersten Hulpmiddelenspecialist BVSME9024×
5Welzorg Nederland B.V.SME8821×
6Abbott Medical Nederland B.V.SME8616×
08Tender documents
Leveringscondities Logistiek Centrum Eemspoort versie 2024-02 inkoop.pdfpdfMar 19, 2026 · 51 KB
Verklaring geen Russische betrokkenheid v20241030.pdfpdfMar 19, 2026 · 34 KB
Bijlage Verklaring Combinatie.docxdocxMar 19, 2026 · 34 KB
Bijlage G Beroep financiele en economische draagkracht.docxdocxMar 19, 2026 · 25 KB
Beschrijving.pdfpdfMar 19, 2026 · 31 KB
Bijlage Verklaring Onderaanneming.docxdocxMar 19, 2026 · 28 KB
Bijlage H Beroep technische en beroepsbekwaamheid.docxdocxMar 19, 2026 · 30 KB
Toelichting model verwerkersovereenkomst Brancheorganisaties ZORG NFU variant (Versie 1).pdfpdfMar 19, 2026 · 166 KB
Algemene Inkoopvoorwaarden UMCG 1-1-2024.pdfpdfMar 19, 2026 · 493 KB
General Purchase Conditions UMCG 1-1-2024.pdfpdfMar 19, 2026 · 431 KB
Programma van Wensen.pdfpdfMar 19, 2026 · 42 KB
aanvullende voorwaarden SSO HLM .docxdocxMar 19, 2026 · 204 KB
09Legal themes that may be relevant here
Advies 59> Meervoudig onderhandse aanbestedingsprocedure met betrekking tot een opdracht voor de levering van postdiensten en bezorging. InAdvies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) scAdvies 48> Europese niet-openbare procedure voor werktuigkundige en elektrotechnische installaties van de nieuwbouw van een multifunctionelAdvies 98> Europese openbare aanbestedingsprocedure voor een raamovereenkomst met één ondernemer voor het vervangen van armaturen (straatveAdvies 105> Europese openbare aanbestedingsprocedure met betrekking tot netwerkbeheer en levering van hardware. Is het in de nota van inlich
10Frequently asked questions
What is the scope of the supply?
The assignment concerns the supply of both adult and pediatric heart-lung machines for the Hartcentrum UMCG.
What is the intended duration of the agreement?
The agreement is concluded for a period of 10 years, including 1+1 option years.
What requirements are set for the form of supply and maintenance?
A single source supply of both adult and pediatric heart-lung machines is required, supplemented with a Single Source Operations (SSO) maintenance agreement.
Which suitability criteria must bidders meet?
Bidders must provide proof of experience in supplying and maintaining heart-lung machines for a university medical center and possess the financial stability for a long-term service level.
Automatically compiled from the official tender data and documents.
11Estimated value versus the market
p25
€ 317K
€ 317K
median
€ 892K
€ 892K
p75
€ 3,3 mln
€ 3,3 mln
€ 4,9 mln
Gegunde waarden in CPV 33 · leveringen n=528