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AwardedSuppliesEuropeanOpen

Procurement of audiovisual meeting system equipment

Gemeente Dongen · Open · 1 lots · 346546
Type
Supplies
32000000
Estimated value
€ 290K
estimated
To deadline
Ongoing
Knock-outs
3
exclusion grounds
Award basis
Best price-quality ratio
1 criteria
Assess manuallyconfidence high

Procurement and maintenance of an audiovisual meeting system for the council chamber of the Municipality of Dongen with a term of five years.

Supplies · Open · European procedure

European3 exclusion groundsComplete timeline
Contracting authority
Gemeente Dongen
Contract type
Supplies
Open
Estimated value
€290,000
estimated value
Submission deadline
Ongoing
11:00
Scope
European
European procedure
Lots
1
1 lots
Main CPV code
32000000
Location
Netherlands
CharacteristicsCPV 32SuppliesEU tender

01What is being requested

The assignment concerns the delivery and installation of a new audiovisual meeting system for the council chamber, including a maintenance agreement with a fixed term of five years.

The current meeting system (audiovisual installation) of the Municipality of Dongen is outdated and must therefore be replaced. The assignment concerns the delivery and implementation of the audiovisual equipment/installation and the maintenance thereof.

32000000€ 290KSupplies
1Procurement of audiovisual meeting system equipment—

02Outcome

Awarded

BIS Bedrijfs Informatie Systemen B.V.

Award value
€255,116
vs. estimate
-12%
Bidders
2

03Strategic insight

“
Strategic insight · AI analysis
Ensure that the price quotation includes all travel and reporting costs to prevent exceeding the ceiling. Ensure that the maintenance agreement aligns exactly with the stated requirements for management and support. Check whether the SLA complies with the specific response times and reporting obligations.
Read automatically from the tender documents using AI. Always verify against the original documents.

04Points of attention

Important · 5
It is not permitted to submit variants in the tender.Important
Tenders above the ceiling amount of € 290,000.00 will be excluded.Important
The assignment is clustered and cannot be awarded by lots.Important
All costs for corrective maintenance and software updates must be included in the support agreement.Important
In the event of failure, minimum functionality must be restored within 2 hours.Important

05Can I take part?

Exclusion ground · 3
No involvement in criminal organizations, corruption, fraud, terrorism, money laundering, or child labor.Exclusion ground
No arrears in the payment of taxes or social security contributions.Exclusion ground
No bankruptcy, insolvency, or false statements.Exclusion ground

06Exclusion grounds

Exclusion grounds (3)
  • No involvement in criminal organizations, corruption, fraud, terrorism, money laundering, or child labor.
  • No arrears in the payment of taxes or social security contributions.
  • No bankruptcy, insolvency, or false statements.

07Award criteria

best price-quality ratioweight n/a

The Most Economically Advantageous Tender (EMVI) is determined on the basis of the best price-quality ratio.

08Process & timeline

Publication of tender documents
22 augustus 2024
Site inspection
2 september 2024
Deadline for submitting questions
10 september 2024 om 11:00 uur
Publication of Memorandum of Information
19 september 2024
Deadline for submission of the tender
18 oktober 2024 om 11:00 uur
Award decision
12 november 2024
Final award
3 december 2024
Implementation start date
13 december 2024
Installation completion date
15 januari 2025

09Value in context

€290,000

10Bidders in this segment

#Likely bidderFitWins
1Bechtle direct B.V.SME9621×
2Odin Onderwijs B.V. h.o.d.n. CloudwiseSME9518×
3Technisch Bureau Jacot B.V.SME9520×
4Centric Netherlands B.V.SME9443×
5AENCUnknown9419×
6PinkRoccade Local Government B.V.SME9324×

11Tender documents

TN481682 - EF29 Aankondiging gegunde opdracht - algemene richtlijn, standaardregeling 20250113085151pdfJan 14, 2025 · 10 KB
Bijlage 1 InschrijvingsbiljetxlsxOct 16, 2024 · 13 KB
NvI Audiovisuele middelen raadzaalxlsxSep 19, 2024 · 19 KB
V1-NvI1 Beschrijvend document aanschaf audiovisueel vergadersysteem gemeente DongenpdfSep 19, 2024 · 488 KB
Bijlage 8 Tilburg_Cloud Eisen en Wensen Informatiebeveiliging v171 - NLpdfSep 19, 2024 · 517 KB
V1-NvI1 Bijlage 3 Programma van Eisen audiovisuele installatie raadzaalpdfSep 19, 2024 · 893 KB
Bijlage 5 Eigen verklaring sanctiepakket RuslanddocxAug 23, 2024 · 14 KB
Beschrijvend document aanschaf audiovisueel vergadersysteem gemeente DongenpdfAug 23, 2024 · 486 KB
Bijlage 3 Programma van Eisen audiovisuele installatie raadzaalpdfAug 23, 2024 · 889 KB
Bijlage 2 Uniform Europees Aanbestedingsdocument UEApdfAug 23, 2024 · 1323 KB
Bijlage 4 Inkoopvoorwaarden GIBIT 2023pdfAug 23, 2024 · 1183 KB
Bijlage 6 Klachtenregeling aanbestedingen gezamenlijk klachtenmeldpunt Gemeente DongenpdfAug 23, 2024 · 256 KB

12Legal themes that may be relevant here

13Frequently asked questions

What is the exact scope of the assignment regarding the audiovisual equipment?
The assignment includes the delivery and implementation of the audiovisual equipment and the installation, as well as the subsequent maintenance.
To which purchasing conditions is the assignment subject?
The execution of the assignment is bound by the GIBIT 2023 Purchasing Conditions of the Association of Dutch Municipalities.
Which aspects of the ICT performance are regulated within the GIBIT 2023 conditions?
The conditions regulate, among other things, the acceptance procedure, implementation of the ICT performance, maintenance and support, information security, and the processing relationship.
What is meant by 'Acceptance' within this assignment?
Acceptance is the formal approval of the ICT performance, separately or in conjunction with each other, after a successfully executed integral acceptance procedure.

Automatically compiled from the official tender data and documents.

14Estimated value versus the market

p25
€ 340K
median
€ 750K
p75
€ 2,2 mln
€ 290K

Gegunde waarden in CPV 32 · leveringen n=274