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Tender for Facility Management Information System (FMIS) and Procurement & Contract Management System (P2P)

Stichting voor Educatie en Beroepsonderwijs · Open · 2 lots · 300739
Type
Supplies
48421000
Estimated value
€ 255K
awarded
To deadline
Ongoing
Knock-outs
n/a
exclusion grounds
Award basis
Best price-quality ratio
Assess manuallyconfidence low

The Stichting voor Educatie en Beroepsonderwijs (SEBO) is seeking a SaaS provider for an integrated Facility Management Information System (FMIS) and a Procurement & Contract Management System (P2P). The tender includes delivery, implementation, maintenance, support, training, and consultancy throughout the contract period. The service must comply with Dutch laws and regulations, including privacy (AVG) and accessibility standards. The provider must demonstrate experience with similar systems in the education or public sector, and a proven track record in cloud-based solutions. The procedure is public, allowing a wide range of providers to participate. The contract duration is typically 3–5 years with possibilities for extension. The tender focuses on a scalable, modular solution that enables integration with existing IT infrastructure.

Supplies · Open · European procedure · SME-friendly

SME-friendlyEuropean
Contracting authority
Stichting voor Educatie en Beroepsonderwijs
Contract type
Supplies
Open
Estimated value
€255,172
awarded value
Submission deadline
Ongoing
12:00
Scope
European
European procedure
Lots
2
2 lots
Main CPV code
48421000
Location
HAARLEM
CharacteristicsCPV 48SuppliesSME-friendlyEU tenderFMISP2PSaaS

01What is being requested

The Stichting voor Educatie en Beroepsonderwijs (SEBO) is seeking a SaaS provider for an integrated Facility Management Information System (FMIS) and a Procurement & Contract Management System (P2P). The tender includes delivery, implementation, maintenance, support, training, and consultancy throughout the contract period. The service must comply with Dutch laws and regulations, including privacy (AVG) and accessibility standards. The provider must demonstrate experience with similar systems in the education or public sector, and a proven track record in cloud-based solutions. The procedure is public, allowing a wide range of providers to participate. The contract duration is typically 3–5 years with possibilities for extension. The tender focuses on a scalable, modular solution that enables integration with existing IT infrastructure.

The contract to be awarded includes the delivery (as a SaaS service), implementation, and maintenance of a facility management information system (FMIS) and procurement and contract management system (P2P), including support, training, and consultancy throughout the contract period.

48421000Supplies
1Lot 1—
2Lot 2—

02Outcome

Awarded

Aareon Nederland B.V.

Award value
€255,172
Bidders
3

03Breakdown by lot

Lot 1n/a
Lot 2n/a

Per-lot values not published — bars show only the lot breakdown.

04Exclusion grounds

Exclusion grounds — consult the ESPD
  • No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).

05Value in context

Estimate not published

The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.

06Bidders in this segment

#Likely bidderFitWins
1Afas Software B.V.SME10081×
2Unit4 Business Software Netherlands B.V.SME9220×
3Bechtle direct B.V.SME9233×
4Visma Raet B.V.SME9122×
5Visma Circle B.V.SME9023×
6Centric Netherlands B.V.SME8721×

07Tender documents

TN416082 - EF29 Aankondiging gegunde opdracht - algemene richtlijn, standaardregeling 20231120082546pdfNov 21, 2023 · 12 KB
Aanvullende informatie Aanbesteding FMIS-P2P 07-08-2023docxAug 8, 2023 · 14 KB
Aanvullende informatie naar aanleiding van NVI 2pdfJul 27, 2023 · 179 KB
Bijlage 5 PvE Facilitair Management Informatiesysteem (FMIS) (25-07-23)pdfJul 25, 2023 · 124 KB
Bijlage 10 Koppelvlakken (25-07-23)pdfJul 25, 2023 · 116 KB
Bijlage 6 PvE Inkoop- & Contractmanagementsysteem (P2P) (25-07-23)pdfJul 25, 2023 · 141 KB
Bijlage 8 Prijzenblad Inkoop- en contractmanagementsysteem (perceel 2) (25-07-23)xlsxJul 25, 2023 · 16 KB
Nova College FMIS-P2P aanbestedingsdoc. (25-07-23)pdfJul 25, 2023 · 482 KB
Bijlage 7 Prijzenblad Facilitair Management Informatiesysteem (perceel 1) (25-07-23)xlsxJul 25, 2023 · 16 KB
Bijlage 2 Overeenkomst Inkoop- en Contractmanagementsysteem (perceel 2) (25-07-23)pdfJul 25, 2023 · 179 KB
Bijlage 1 Overeenkomst FMIS (perceel 1) (25-07-23)pdfJul 25, 2023 · 178 KB
Nota van Inlichtingen 2 25-7xlsxJul 25, 2023 · 20 KB

08Legal themes that may be relevant here

09Frequently asked questions

Which services will be provided during the contract period?
In addition to the delivery of the SaaS services for the FMIS and the procurement and contract management system, the assignment also includes implementation, maintenance, support, training, and consultancy.

Automatically compiled from the official tender data and documents.

10Estimated value versus the market

p25
€ 350K
median
€ 737K
p75
€ 1,9 mln
deze opdracht

Gegunde waarden in CPV 48 · leveringen n=653