AwardedSuppliesEuropeanSME-friendlyOpen
A06.52.2024 Hire of vehicles
Gemeente Leiden · Open · 3 lots · 371472
6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Supplies
34100000
Estimated value
Not published
To deadline
Ongoing
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
1 criteria
Assess manuallyconfidence high
This tender concerns the hire of sweeper trucks, trucks, and vans for the Municipality of Leiden via a framework agreement. The award is based on the lowest price.
Supplies · Open · European procedure · SME-friendly
SME-friendlyEuropeanComplete timeline
CharacteristicsCPV 34SuppliesSME-friendlyEU tender
01What is being requested
Hire of replacement vehicles divided into three lots (sweeper trucks, trucks, and vans) for a maximum duration of four years.
The Municipality of Leiden regularly faces situations in which its own vehicles are temporarily unavailable, for example due to maintenance, damage, or other unexpected circumstances. To continue business operations without interruption and to guarantee the continuity of service provision, a framework agreement for the hire of replacement vehicles is necessary.
1Lot 1: Sweeper trucks—
2Lot 2: Trucks (from 3,500kg / C driving licence)—
3Lot 3: Vans (up to 3,500kg / B driving licence)—
02Outcome
Awarded
A.W. Materieel B.V.
Bidders
2
03Breakdown by lot
Per-lot values not published — bars show only the lot breakdown.
04Strategic insight
Strategic insight · AI analysis
Ensure a complete submission of the three references in accordance with the specific requirements per lot. Note that the total price is determined by the conversion of daily, weekly, and monthly rates. Check whether all signed documents and the UEA are correctly completed to prevent exclusion.
05Points of attention
Important · 5
The assignment is divided into three lots.Important
Vehicles must at least comply with the Euro 6 standard.Important
Bidders must comply with the zero-emission zone rules in Leiden.Important
All documents must be signed by an authorized person.Important
Unsolicited information will not be assessed.Important
06Can I take part?
Technical · 2
Three reference projects demonstrating that the bidder has experience with the delivery of specific vehicles per lot, a vehicle of choice in the respective lot, and the delivery of vehicles within a framework agreement with a total value of € 100,000.Technical
Reference projects must not have been completed more than three years ago.Technical
Professional capability · 1
Registration in the national professional or trade register of the country where the company is established.Professional capability
Financial · 2
Demonstration of a statement from the Belastingdienst that is no older than six months.Financial
Submission of a Gedragsverklaring Aanbesteden (GVA) that is no older than two years.Financial
07Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
08Award criteria
lowest priceweight n/a
The winning bidder is determined based on the lowest total price, whereby the bid price is calculated from the daily, weekly, and monthly prices which are converted into daily prices.
09Process & timeline
Publication of Tender Documents
19 maart 2025
Deadline for questions Nota van Inlichtingen 1
7 april 2025
Deadline for submitting bids
2 mei 2025
Assessment of bids
6 mei 2025
Aim to send award decision
8 mei 2025
Expiry of appeal period
30 mei 2025
Sending final award
2 juni 2025
Award of contract
16 juni 2025
10Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.
11Bidders in this segment
#Likely bidderFitWins
1Truckland B.V.SME9825×
2Scania Nederland B.V.SME9738×
3Tender SupportUnknown9715×
4Volkswagen Pon Financial Services B.V.SME9621×
5Terberg Matec Nederland B.V.SME9543×
6Aebi Schmidt Nederland B.V.SME9438×
12Tender documents
TN517227 - EF29 Aankondiging gegunde opdracht - algemene richtlijn, standaardregeling 20250709102657pdfJul 10, 2025 · 15 KB
NvI 2 inhuur voertuigen 22-4-2025xlsxApr 22, 2025 · 14 KB
Prijzenblad inhuur voertuigen aangepast notaxlsxApr 22, 2025 · 17 KB
PvE inhuur voertuigen na NVI 2pdfApr 22, 2025 · 698 KB
Nvi inhuur voertuigen 10-04-2025xlsxApr 10, 2025 · 14 KB
TN517227 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20250410184405pdfApr 10, 2025 · 19 KB
2. Programma van Eisen inhuur voertuigenpdfMar 20, 2025 · 696 KB
5. MVOIpdfMar 20, 2025 · 248 KB
Aanbestedingsleidraad inhuur voertuigen_pdfMar 20, 2025 · 748 KB
6. ARVODI 2018pdfMar 20, 2025 · 360 KB
1. Uniform Europees AanbestedingsdocumentpdfMar 20, 2025 · 1575 KB
8. Opgave referentieprojectendocxMar 20, 2025 · 26 KB
13Legal themes that may be relevant here
Advies 98> Europese openbare aanbestedingsprocedure voor een raamovereenkomst met één ondernemer voor het vervangen van armaturen (straatveAdvies 63> Meervoudig onderhandse aanbesteding voor het reinigen van wegen, straten en pleinen. Kan bij gunning op laagste prijs de indieniAdvies 59> Meervoudig onderhandse aanbestedingsprocedure met betrekking tot een opdracht voor de levering van postdiensten en bezorging. InAdvies 121> Nationale openbare aanbestedingsprocedure. Kan van inschrijvers gevraagd worden een opgave te doen van onvoorziene gebeurtenisseAdvies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) sc
14Frequently asked questions
What is the purpose of this framework agreement for the hire of vehicles?
The framework agreement is intended to ensure the continuity of service provision and the business operations of the Municipality of Leiden when its own vehicles are temporarily unavailable due to maintenance, damage, or other unexpected circumstances.
What types of vehicles are being hired within the different lots?
The hire includes sweeper trucks (small, medium, and large), trucks (ranging from pick-ups to 4-axle hook/crane trucks) and vans up to 3,500kg (ranging from light pick-ups to closed, high-roof, and long-wheelbase vans).
In what manner must the pricing for the trucks be submitted?
For the hire of trucks, ranging from a pick-up to a 4-axle hook/crane truck, each vehicle must be priced separately in the pricing sheet.
Which legal conditions apply to this tender?
This tender falls under the Aanbestedingswet 2012 and the procurement conditions ARVODI-2018 apply.
Automatically compiled from the official tender data and documents.
15Estimated value versus the market
p25
€ 280K
€ 280K
median
€ 606K
€ 606K
p75
€ 1,6 mln
€ 1,6 mln
deze opdracht
Gegunde waarden in CPV 34 · leveringen n=1101