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AwardedSuppliesEuropeanOpen

A02.48.2024 Production and dispatch of election printed matter

Gemeente Leiden · Open · 1 lots · 372241
Type
Supplies
22000000
Estimated value
Not published
To deadline
Ongoing
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
3 criteria
Assess manuallyconfidence high

This tender concerns the production and dispatch of election printed matter for the Municipality of Leiden and surrounding municipalities for a period until 2029. The award will be based on the best price-quality ratio.

Supplies · Open · European procedure

EuropeanComplete timeline
Contracting authority
Gemeente Leiden
Contract type
Supplies
Open
Estimated value
Estimate not published
Submission deadline
Ongoing
10:00
Scope
European
European procedure
Lots
1
1 lots
Main CPV code
22000000
Location
Netherlands
CharacteristicsCPV 22SuppliesEU tender

01What is being requested

The contract concerns the production and dispatch of election printed matter for the Municipality of Leiden and various participating municipalities under a framework agreement with a maximum duration of four years.

The Municipality of Leiden intends to enter into a framework agreement regarding the design, production, and delivery of election printed matter. The Municipality wishes to award the contract to a single bidder. The contract concerns the production and dispatch of printed matter for elections from 1 July 2025 until at latest 1 July 2029. Can be found in the procurement guidelines.

22000000Supplies
1A02.48.2024 Production and dispatch of election printed matter—

02Outcome

Awarded

Paragon Communicatie Services B.V.

Bidders
2

03Strategic insight

“
Strategic insight · AI analysis
Ensure that the submitted references comply exactly with the three specific competence requirements. Check whether the insurance policy and the ISO certificate are directly available for submission upon request. Pay close attention to the deadline for submitting questions via TenderNed.
Read automatically from the tender documents using AI. Always verify against the original documents.

04Points of attention

Important · 4
The contract will be awarded to a single bidder.Important
Bidders must possess eHerkenning reliability level 22.Important
Unsolicited information will not be included in the assessment.Important
Contacting employees other than the procurement advisor may lead to exclusion.Important

05Can I take part?

Financial · 1
Business liability insurance with a minimum of € 1,000,000 per year.Financial
Technical · 5
At least three reference projects with experience in election printed matter for municipalities with 75,000 inhabitants or more, experience with multiple large printing assignments simultaneously, and experience with postal delivery of large quantities.Technical
Reference projects must not have been completed more than three years ago.Technical
Certification according to ISO 9001 or an equivalent alternative such as a quality manual.Technical
Submission of a Gedragsverklaring Aanbesteden (GVA) after the intention to award.Technical
Statement from the Belastingdienst that is no older than six months.Technical

06Exclusion grounds

Exclusion grounds — consult the ESPD
  • No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).

07Award criteria

sub-award criterion 1weight n/a

Elaboration of Plan of approach.

sub-award criterion 2weight n/a

Elaboration of Risk dossier.

sub-award criterion 3weight n/a

Completed Price sheet.

08Process & timeline

Publication of Tender Documents
25-3-2025
Nota van Inlichtingen (deadline for questions)
8-4-2025 10:00
Nota van Inlichtingen (making available)
15-4-2025
Deadline for submitting bids
6-5-2025 10:00
Assessment of bids
t/m week 20 2025
Sending intention to award
23-5-2025
Verification discussion (if necessary)
3-6-2025
Expiry of appeal period
12-6-2025
Sending final award
13-6-2025
Awarding of contract
1-7-2025

09Value in context

Estimate not published

The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.

10Bidders in this segment

#Likely bidderFitWins
1Koninklijke Van der Most B.V.SME9922×
2De Bondt Grafimedia Communicatie B.V.SME9833×
3Paragon Communicatie Services B.V.SME9611×
4ADC Nederland BVSME9011×
5VanDijk B.V.SME8945×
6OBT B.V.SME8811×

11Tender documents

TN518289 - EF29 Aankondiging gegunde opdracht - algemene richtlijn, standaardregeling 20250709071549pdfJul 10, 2025 · 10 KB
Nota van inlichtingen 2025-05-01-1pdfMay 1, 2025 · 3 KB
TN518289 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20250424095445pdfApr 24, 2025 · 10 KB
Nota van inlichtingen 2025-04-18-1pdfApr 24, 2025 · 31 KB
Bijlage 2 Programma van eisen Productie en verzending verkiezingsdrukwerkpdfApr 18, 2025 · 200 KB
Opgave referentieprojectendocxApr 18, 2025 · 26 KB
TN518289 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20250418102317pdfApr 18, 2025 · 10 KB
Bijlage 3 Prijzenblad Productie en verzending verkiezingsdrukwerk NVI1xlsxApr 18, 2025 · 12 KB
Voorbeeld bijsluiterpdfApr 18, 2025 · 89 KB
Aanbestedingsleidraad Productie en verzending verkiezingsdrukwerkpdfMar 27, 2025 · 737 KB
Bijlage 4 Standaard verwerkersovereenkomstpdfMar 27, 2025 · 335 KB
Bijlage 1 Uniform Europees Aanbestedingsdocument (UEA)pdfMar 27, 2025 · 1553 KB

12Legal themes that may be relevant here

13Frequently asked questions

What is the scope and duration of the contract?
The contract concerns a framework agreement for the design, production, and delivery of election printed matter. The duration of the production and dispatch covers the period from 1 July 2025 until at latest 1 July 2029.
In what manner will the contract be awarded?
The award will take place based on the best price-quality ratio within the EU open procedure.
Which procurement conditions apply to this agreement?
The ARIV-2018 procurement conditions apply to this tender.

Automatically compiled from the official tender data and documents.

14Estimated value versus the market

p25
€ 68K
median
€ 500K
p75
€ 1,5 mln
deze opdracht

Gegunde waarden in CPV 22 · leveringen n=260