OpenSuppliesEuropeanSME-friendlyOpenGreen
24.355-BV Audiovisual equipment De Ark Volendam
Gemeente Edam-Volendam · Open · 1 lots · 417748
6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Supplies
32320000 · Television and audiovi
Estimated value
€ 240K
estimated
To deadline
-25d
May 22, 2026 · 10:00
Knock-outs
1
exclusion grounds
Award basis
Best price-quality ratio
4 criteria
Promising — consider biddingconfidence high
Renewal of the audiovisual installation for the council chamber and committee room of the Municipality of Edam-Volendam, including delivery, installation, management, and support.
Supplies · Open · European procedure · SME-friendly
SME-friendlySustainability countsEuropean1 exclusion grounds
CharacteristicsCPV 32SuppliesSME-friendlyEU tenderGreen / SPP
01What is being requested
The assignment concerns the turn-key delivery, installation, implementation, and management of a new audiovisual information platform for the council chamber and committee room of De Ark Volendam. This includes, among other things, a meeting management system, microphone installation, camera automation, and integrations with the Council Information System (iBabs).
The objective of the procurement is to conclude one (1) agreement with one (1) contractor for the procurement, implementation, and maintenance of audiovisual means that meet the current state of the art, are easy to use, and can integrate well with the other relevant information systems of the Municipality of Edam-Volendam. Furthermore, all specifications, requirements, and commitments of the Bidder must be met.
124.355-BV Audiovisual equipment De Ark Volendam€240,000
02Strategic insight
Strategic insight · AI analysis
<ul Focus strongly on the integral turn-key approach and the management of all parties involved. Ensure a very detailed implementation plan and a robust management plan (SLA), as these carry significant weight in the award. If you offer an alternative system to MVI AudioVisual, prepare a Proof of Concept immediately to demonstrate equivalence. Carefully align the design with the structural and acoustic constraints of the renovation.
03Points of attention
Important · 6
Turn-key responsibility: The contractor is responsible for a fully ready-to-use and functioning system without additional work required by the contracting authority.Important
Two-stage installation: The installation may be two-stage (first at location AMVO and later moving to De Ark) due to the ongoing renovation.Important
Equivalence: If MVI AudioVisual is not used, the bidder must demonstrate equivalence through a functional description, references, and a Proof of Concept.Important
Acoustic constraints: The contractor must align the microphone choice, DSP/echo-cancelling, and loudspeaker setup with the existing acoustic facilities such as moss walls.Important
Lighting: The AV design and camera settings must take into account the specific luminaire list to prevent flickering and reflections.Important
Aftercare: There is an obligation for on-site support during the first five council and committee meetings after commissioning.Important
04Can I take part?
Exclusion ground — Contractors falling under the fifth sanctions package of the EU against the Russian Federation may not participate. This also applies to procurements where a Russian party participates as a subcontractor or supplier with more than 10% of the value of the assignment.
05Exclusion grounds
Exclusion grounds (1)
- Contractors falling under the fifth sanctions package of the EU against the Russian Federation may not participate. This also applies to procurements where a Russian party participates as a subcontractor or supplier with more than 10% of the value of the assignment.
06Award criteria
Award criterion 1: Functional description/solutionmax. 25 punten
Assessment of the functional description of the proposed solution.
Award criterion 2: Implementation plan/Plan of approachmax. 35 punten
Assessment of the plan of approach for the implementation.
Award criterion 3: Management and supportmax. 20 punten
Assessment of the plans for management and support.
Priceweight n/a
Assessment of the price in accordance with the assessment procedure.
07Value in context
€240,000
08Likely competitors
#Likely bidderFitWins
1AENCUnknown9918×
2Technisch Bureau Jacot B.V.SME9920×
3de Rolf groepUnknown9716×
4Odin Onderwijs B.V. h.o.d.n. CloudwiseSME9212×
5NFGD Zoetermeer B.V.SME9113×
6Kinly BeneluxUnknown899×
09Tender documents
Bijlage 4 Format referentieopdracht Audiovisuele apparatuur De Ark Volendam defdocxMar 29, 2026 · 92 KB
Bijlage 7 Concept Wachtkamerovereenkomst 24.355-BV Audiovisuele apparatuur De Ark Volendam defpdfMar 29, 2026 · 240 KB
Bijlage 6 (Concept)Overeenkomst 24.355-BV- Audiovisuele apparatuur De Ark Volendam defpdfMar 29, 2026 · 555 KB
Bijlage 8 GIBIT 2025zipMar 29, 2026 · 967 KB
Bijlage 5 Overzichtskaarten en plattegrondenzipMar 29, 2026 · 6972 KB
Bijlage 4 Format referentieopdracht Audiovisuele apparatuur De Ark Volendam defpdfMar 29, 2026 · 312 KB
TN577740 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20260327120011pdfMar 29, 2026 · 236 KB
Bijlage 1 24.355-BV Uniform Europees AanbestedingsdocumentpdfMar 29, 2026 · 2097 KB
Bijlage 3 Programma van Eisen 24.355-BV definitiefpdfMar 29, 2026 · 653 KB
Bijlage 2 Prijzenblad audiovisuele apparatuur Edam-VolendamxlsxMar 29, 2026 · 47 KB
24.355-BV Audiovisuele apparatuur De Ark Volendam definitiefpdfMar 29, 2026 · 820 KB
10Legal themes that may be relevant here
Advies 59> Meervoudig onderhandse aanbestedingsprocedure met betrekking tot een opdracht voor de levering van postdiensten en bezorging. InAdvies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) scAdvies 63> Meervoudig onderhandse aanbesteding voor het reinigen van wegen, straten en pleinen. Kan bij gunning op laagste prijs de indieniAdvies 48> Europese niet-openbare procedure voor werktuigkundige en elektrotechnische installaties van de nieuwbouw van een multifunctionelAdvies 98> Europese openbare aanbestedingsprocedure voor een raamovereenkomst met één ondernemer voor het vervangen van armaturen (straatve
11Frequently asked questions
On which criteria is the award determined?
The award is based on the functional description/solution (max. 25 points), the implementation plan/plan of approach (max. 35 points), management and support (max. 20 points), and the price.
Which technical requirements must the audiovisual means meet?
The means must meet the current state of the art, be easy to use, and be able to integrate well with the other relevant information systems of the municipality.
What is the purpose of the audiovisual setup of De Ark Volendam?
The setup must make the rooms representative, accessible, and reliable for formal meetings, gatherings, and hybrid sessions, ensuring continuity during crucial council and committee meetings.
What is the scope of the agreement to be concluded?
One agreement will be concluded with one contractor for the procurement, implementation, and maintenance of the audiovisual means.
Automatically compiled from the official tender data and documents.
12Estimated value versus the market
p25
€ 340K
€ 340K
median
€ 750K
€ 750K
p75
€ 2,2 mln
€ 2,2 mln
€ 240K
Gegunde waarden in CPV 32 · leveringen n=274