AwardedWorksEuropeanSME-friendlyRestricted
22680 | Replacing lighting WBC & Quintax in Apeldoorn
Rijksvastgoedbedrijf · Restricted · 2 lots · 361758
5
5 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Works
45316000
Estimated value
€ 2,12M
awarded
To deadline
Ongoing
Knock-outs
n/a
exclusion grounds
Award basis
Best price-quality ratio
4 criteria
Assess manuallyconfidence high
This tender concerns the replacement of lighting at two locations in Apeldoorn, divided into two lots. The award will take place based on the best price-quality ratio.
Works · Restricted · European procedure · SME-friendly
SME-friendlyEuropeanComplete timeline
CharacteristicsCPV 45WorksSME-friendlyEU tenderLEDlightingcircular
01What is being requested
Replacement of all lighting fixtures in the buildings and on the grounds of the Walterbos complex (WBC) and the Quintax complex, with specific exceptions for the ODC environment, emergency lighting, and parking garages.
The Rijksvastgoedbedrijf is having the existing lighting at the Walterbos and Quintax complex in Apeldoorn circularly renewed. The goal of this project is to reduce current energy consumption by converting the existing lighting fixtures to LED as much as possible. In this regard, it is important that the technical functionality, safety, and product liability of the fixtures remain guaranteed.
1Lot Walterboscomplex—
2Lot Quintax complex—
02Outcome
Awarded
Lumeco BV
Award value
€2,122,606
Bidders
2
03Breakdown by lot
Per-lot values not published — bars show only the lot breakdown.
04Strategic insight
Strategic insight · AI analysis
Ensure a very detailed plan of approach for the quality criteria within the specified page limits. Pay extra attention to the SROI aspects and the reuse of materials during the conversion. Ensure that the signing authority of the directors exactly matches the Chamber of Commerce (Handelsregister).
05Points of attention
Important · 5
During the site visit, photos and videos are not permitted.Important
Bringing electronic equipment such as phones or laptops is not permitted during the visit.Important
The tender budget must be drawn up in accordance with NEN 2699 at level 5.Important
When using a non-original Model K, the text must be exactly the same.Important
Bidders who were involved in the project preparation must comply with the conditions from the Interest Protection Plan (Belangenbeschermingsplan).Important
06Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
07Award criteria
Planning management€ 1.000.000,00 (Perceel 1) / € 500.000,00 (Perceel 2)
The manner in which control is maintained over the planning in accordance with the project phasing, risk management, and meeting contractual milestones.
Fixture conversion€ 800.000,00 (Perceel 1) / € 400.000,00 (Perceel 2)
The manner in which fixtures are converted, opportunities for reuse of materials, and the deployment of people with a distance to the labor market.
Optimal user experience€ 200.000,00 (Perceel 1) / € 100.000,00 (Perceel 2)
The manner in which nuisance for users and visitors is minimized, including information provision and safety.
Tender sumweight n/a
The tender sum as filled in on the tender form.
08Process & timeline
Information meeting and site visit
Week 11
Site visit
Week 13
Deadline for requesting further information
11 april 2025
Publication of Note of Clarification
25 april 2025
Closing date for submitting tender
9 mei 2025 9:00 uur
Notification of award decision & appeal period
30 mei 2025
Award of contract & signing agreement
23 juni 2025
09Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for werken is € 5,54 M, for reference.
10Bidders in this segment
#Likely bidderFitWins
1Heijmans Infra B.V.SME9565×
2Combinatie Heijmans - SWARCOUnknown9173×
3BAM Infra B.V.SME9177×
4BAM Bouw en Techniek bvSME9034×
5SPIE Nederland B.V.SME8823×
6Dynniq Nederland B.V.SME8711×
11Tender documents
TN502446 - EF29 Aankondiging gegunde opdracht - algemene richtlijn, standaardregeling 20250808124949pdfAug 10, 2025 · 18 KB
22680 Aanbestedingsleidraad aanmeldingsfase niet-openbare procedure dd 31012025pdfJan 31, 2025 · 387 KB
TN502446 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20250131101048pdfJan 31, 2025 · 18 KB
Nota van inlichtingen 2025-01-27-1pdfJan 27, 2025 · 26 KB
22680 Inschrijvingsbiljet combinatiespdfDec 19, 2024 · 207 KB
uea_502446_20241216072703pdfDec 19, 2024 · 1662 KB
22680 Regeling Scheiding van belang RijksvastgoedbedrijfpdfDec 19, 2024 · 352 KB
22680 Aanbestedingsleidraad inschrijvingsfase niet-openbare procedure def dd 17122024pdfDec 19, 2024 · 343 KB
22680 Verklaring bestuurder Model KpdfDec 19, 2024 · 206 KB
TN502446 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20241218101505pdfDec 19, 2024 · 17 KB
22680 InschrijvingsbiljetpdfDec 19, 2024 · 205 KB
RVB - Eigen Verklaring Sancties RuslandpdfDec 19, 2024 · 193 KB
12Legal themes that may be relevant here
Advies 98> Europese openbare aanbestedingsprocedure voor een raamovereenkomst met één ondernemer voor het vervangen van armaturen (straatveAdvies 48> Europese niet-openbare procedure voor werktuigkundige en elektrotechnische installaties van de nieuwbouw van een multifunctionelAdvies 67> Europese openbare procedure voor het sluiten van een raamovereenkomst met één opdrachtnemer voor onderhoudswerkzaamheden aan opeAdvies 442> Europese openbare procedure voor een overheidsopdracht voor werken voor het ontwerpen en uitvoeren van integraal groot onderhoudComplaint upheldAdvies 63> Meervoudig onderhandse aanbesteding voor het reinigen van wegen, straten en pleinen. Kan bij gunning op laagste prijs de indieni
13Frequently asked questions
What is the goal of the lighting replacement at the Walterbos and Quintax complex?
The goal is the circular renewal of the lighting to reduce current energy consumption by converting existing fixtures to LED as much as possible.
What technical requirements are set for the conversion to LED?
When converting the fixtures to LED, the technical functionality, safety, and product liability of the fixtures must remain guaranteed.
Which works fall under the assignment for the lighting fixtures?
The works include inspection, selection of suitable LED components, installation, testing, and final delivery.
What are the specific works for the Walterbos complex?
The renewal of all lighting fixtures in buildings and on the grounds, with the exception of areas in the ODC (Overheids Data Centrum) environment, the separate emergency lighting, and the parking garages, including the lighting control of the meeting center.
What are the exceptions for the works at the Quintax complex?
The renewal includes all fixtures in buildings and on the grounds, except for the areas in the ODC (Overheids Data Centrum) environment, the separate emergency lighting, and building Noord.
Automatically compiled from the official tender data and documents.
14Estimated value versus the market
p25
€ 1,4 mln
€ 1,4 mln
median
€ 3,6 mln
€ 3,6 mln
p75
€ 9,1 mln
€ 9,1 mln
deze opdracht
Gegunde waarden in CPV 45 · werken n=3159